Below we have provided information that will be valuable for you to review prior to going to your assigned Rural Week Community. Contact your visit coordinator if you require additional information.

If you experience any difficulty with the information below please contact Ashley Shaw ([email protected]) as soon as possible.

Rural Week Students

Detail	Location	Date
Attend: Rural Week Introduction Meeting I	Theatre C	January 26, 2024 @ 3:00pm
Registration Process	Click Here to Register	Deadline: Friday February 2, 2024
Download & Review Student Guide	Student Guide	Ongoing reference to print and bring with you
Review Rural Week Community/Student Assignments	Will be Emailed	April 2024
Meet with other students going to community and discuss transportation issues
Contact Visit Coordinator	Immediately upon receipt of assignment. Will be updated as we confirm sites.
Attend Rural Week Information Meeting II	Theatre B	May 1, 2024 12:00pm
Provide UGME with driver details	Undergraduate Medical Education Office, Stephanie Morin- [email protected]
Arrival	Rural Week (May 27 – May 31): Arrive Sunday May 26, 2024 If going to a fly in community, you will be given a flight itinerary	Sunday May 26, 2024
Attend Rural Week	Assigned Community	May 27- May 31
Preceptor Evaluation of Student	See Appendix 2. Prior to departure arrange to have the preceptor complete and discuss the Preceptor Evaluation of Student form with you. Hand in at wind-up or have the preceptor complete the survey below: Preceptor Evaluation of Student
FINAL STUDENT SURVEY	Student Evaluation of Rural Week
Departure		Friday May 31, 2024
Wind-up/ Debriefing	Joe Doupe Concourse outside of Theatre C	Friday May 31, 2024

Registration

Rural Week is compulsory for all first-year University of Manitoba – Faculty of Medicine Students.

The information you provide will be forwarded to both the preceptor and the Visit Coordinator of the community to which you are assigned.

In order to properly organize student travel to/from communities it is very important for us know if you will have access to a vehicle and will be willing to transport other members of your assigned group. For communities within driving distance, the planning committee will assure at least one individual has access to a car for transportation. Pre-authorized drivers will be reimbursed a set mileage rate based on the return distance from Winnipeg to your community.

Community Placements

You will randomly be placed with at least 1-6 other students to travel to an assigned community in rural or northern Manitoba. Group size is determined by size of community and availability of preceptors.

Each community in Manitoba is unique. You may experience hosts from a variety of cultural & ethnic backgrounds. Some people you will come into contact with may not be familiar with cultural or ethnic backgrounds other their own. Be aware that some communities may have limited or no access to internet.

Community profiles consist of contact information and provide a brief overview of local demographics, interesting features, and employment sources. Feel free to request additional information from your Visit Coordinator.

Preceptors

The student is expected to spend the majority of time with his/her family medicine preceptor(s). The student will go with the preceptor on morning rounds, attend at the office, and be on call with the preceptor. The student should have the opportunity to do histories and physical examinations, under the supervision of the family physician. Student clinical experience will be at the discretion of the family medicine preceptor. Throughout the week student may spend time with more than one preceptor. Preceptor Evaluation of Student Required

Visit Coordinator

The Visit Coordinator plays an important role in educating the student about the community, lifestyle, and various aspects of rural life in general. The Visit Coordinator will provide accommodation details, assist with schedules & help arrange extra curricular activities. During Rural Week the Visit Coordinator is the “go-to” person in the assigned community.

ONE person from the group must initiate communication with the visit coordinator. Student will contact the Visit Coordinator to discuss general expectations & special requirements for stay within the assigned community as well as set a time and place for the group to meet upon arrival in the community. Check with the Visit Coordinator regarding the hours and availability of restaurants, grocery stores, convenience stores, and gas stations in your community. Accommodation details (see below).

Itinerary

In early May, Rural Week Information Meeting II will take place. During this meeting students will receive information regarding preceptor, accommodations, and community placement. Kathy Risk will arrange travel to northern & remote communities. Travel itineraries will be provided to those students.

Accommodations

Accommodations (maximum 5 nights per individual student) will be provided at no cost to the student.

The type of accommodation will vary depending on location and availability; local arrangements are made by the visit coordinator. Students may be billeted in a home, placed in a bed and breakfast, or in a local motel.

Rural Week organizers, Visit Coordinators & Preceptors are expecting you to stay in the assigned community for the entire week. No commuting is permitted.

It is the students’ responsibility to discuss with the Visit Coordinator the necessary items to be brought into the community. Some communities may require students to bring with them bedding and/or food items.

Meals

It is the students’ responsibility to discuss meals with the Visit Coordinator or Preceptor As well as, what, if any food items are to be brought into the (remote) community.

Be aware that hours of operation of stores and gas stations vary from community to community. Accessibility to restaurants is varied throughout the province and may be limited. Some remote regions require students to supply their own food.

Special Needs

Identify special needs (allergies, religious or meal preferences) during the online registration process. If for any reason your circumstances change notify the Health Care Retention and Recruitment Office immediately by contacting:
Ashley Shaw: [email protected]

Travel – Vehicle – Transportation

On Sunday May 26, 2024 you will travel to your assigned community; plan your arrival time for early evening. You will start your community and clinical experience the following morning. If you are flying, your travel itinerary will determine arrival time.

Upon arrival you will meet your Visit Coordinator at a predetermined time/location. The Visit Coordinator will orient you to the community and show you where you will stay. At this time you should receive your schedule for the week.

Each group of students is responsible to organize travel within their assigned group.

Mileage for ONLY ONE (1) vehicle per community will be authorized for reimbursement, other than preauthorized communities.

The pre-authorized driver will receive the vehicle travel allowance based on the university mileage chart.

Departure Date is Friday, May 31, 2024.

Personal Items – What to Bring

Bring your white coat and any diagnostic equipment you may have purchased over the first year. (i.e. stethoscope)

Bring appropriate seasonal clothing and outerwear as you may be doing some outdoor activities.

Reimbursement

Food: Students will be reimbursed thirty dollars ($30.00) per day as a living allowance. Upon receipt of completed Student Evaluation of Rural Week form Undergraduate Medical Education will issue travel & meal allowance as outlined above. No further action is required.

Transportation: One pre-authorized driver will receive the vehicle travel allowance based on the university mileage chart. Unless otherwise pre-approved.

Daily Schedule

The following activities may be worked into the daily schedule: Clinic duty, Emergency room duty, High school visit, Visit health care team member(s) as available, Operating Room/ ER (if applicable), Visit Personal Care home, & extra curricular events (see below).

We encourage preceptors to provide students with hands on experience. Some students’ experiences will be more observational, according to the preceptors’ teaching style and experience. The most common issue for students is the level of hands on responsibility they are given. This will depend of your level of confidence and the rapport that you build with your preceptor over the week. Students are encouraged to have an open, professional discussion with preceptors if they feel the level of responsibility is inappropriate.

Community Events & Extra Curricular Activities

The organization of extra-curricular activities is primarily the responsibility of the Visit Coordinator however, each community is unique and this assigned task may fall into the hands of others. We do our best to encourage a variety of experiences. However, the community may be limited by time, money and talent.

In the past students have experienced community tours, farm tours (including pig barns), and factory tours, golf excursions, fishing trips, and sporting events. Finally, community BBQ’s have been very popular.

High School Session Resources

While in the host community, students may be asked to do a short career presentation at the local high school. Check if the Visit Coordinator has made prior arrangements with the school. Confirm the date & place. Please note that student populations vary from community to community, as does their exposure to a resource such as an experienced medical student. The ultimate goal is to provide students with positive reinforcements that will encourage them to set and achieve their career goals. Feel free to have fun with this.

Several formats have been used quite successfully. Rural Week students have presented to large audiences seeking general health career information and some have experienced informal one-on-one situations with students specifically interested in medicine.

Evaluation – Recording Your Experience

Before you arrive in the community, familiarize yourself with the Student Evaluation of Rural Week Summary located in your Student Guide. The information provided is offered to you in a thought provoking format; the actual online evaluation will take only a few minutes to complete. Keep in mind that the evaluation is a journaling experience; it is not a comparison to the experience of others. We value all comments.

Prior to your departure request that the Preceptor complete the Preceptor Evaluation of Student Form before you leave the community. Take time to review with preceptor.

Preceptor Evaluation of Student (REQUIRED)

Prior to your departure and before you arrive at the wind-up;
Complete the Students Evaluation of Rural Week ONLINE.

Rural Week Student Evaluation (REQUIRED)

Bring your camera and use it during the week.
Email photos ASAP to Ashley Shaw: [email protected]

Wind-up & Conclusion- TBD

Your participation in the debriefing session is an integral part of the Rural Week. Evaluation must be complete before session begins.

The wind-up/debriefing session will take place (TBD). Supper and beverages will be served. Food and debriefing usually lasts (approx.) 90 minutes.

Please do your best to organize your travel so that you can attend the windup/debriefing session at the University. Students are asked to discuss their Rural Week experiences in groups at this time.

Emergencies

In the event of an emergency (family emergency, illness, transportation trouble, etc) at any time during the preparation of and participation in Rural Week students must immediately contact Ashley Shaw and the Visit Coordinator in the community.

Ashley Shaw
[email protected]
204-648-6763 (after the hours of 8:30 – 4:30 Monday to Friday)

Questions & Concerns

Please discuss any concerns you have with Rural Week Personnel or your Visit Coordinator. You will find that everyone is genuinely happy to welcome you to their community.